Applying to CIVICA grants consists of the following steps:
Step 1 – Members of the applying research team are to contact their respective grant coordinating units (e.g. ACRO in CEU, Research Development Team in LSE, etc.) in the planning stage of the application to enquire about funds available for CIVICA partners at each university, and about formal requirements and eligible expenses. In other words, applying consortia will be required to submit cost calculations separated by CIVICA partners with their applications.
Step 2 – Research teams are required to prepare one single joint application (including the separate cost calculations) and submit it to research@civica.eu before the deadline. The project must have an acronym.The submitted file must be named the project acronym (e.g. “EUFUTUR.doc” or “EUFUTUR.pdf”).
Through a Single Review Process, CIVICA’s Permanent Design Team (PDT) will select projects on merit and inform the grant units in universities concerned. The PDT will also check whether the application meets the formal criteria set in the application guidelines. If one CIVICA partner finds that its part of the budget does not meet the criteria, applicants are consulted to fix any error. PIs may be requested by the PDT to modify their budgets.
Step 3 – Following the decision by the PDT, grant coordinators at partner universities will formally decide on the financial aspects, in line with the decision of the PDT and within the limits of their available CIVICA funds.
Step 4 – Grant units of CIVICA partners inform the PDT. The PDT announces winners. Members of winning consortia contract with their respective universities for funding.